Is Job Still Open? How To Ask & Follow Up
It's natural to feel a little anxious when you're waiting to hear back about a job application. You've put in the effort to tailor your resume, craft a compelling cover letter, and maybe even had an interview or two. Now, you're in that in-between stage, wondering if your application is still being considered. One of the most common questions that pops up during this waiting period is: "Is the job still open?" This question is valid, and it's perfectly acceptable to reach out and inquire about the status of the position. However, there's a right way and a wrong way to go about it. You want to show your continued interest without appearing pushy or impatient. This guide will walk you through how to ask if a job is still open in a professional and effective manner.
Why Ask If a Job Is Still Open?
Before we dive into the how-to, let's explore the why. There are several reasons why you might want to inquire about a job's status. Understanding these reasons can help you frame your question appropriately and manage your expectations.
- Time has passed: The most common reason to follow up is that a significant amount of time has passed since you applied or interviewed. If the job posting had a closing date, and that date has passed, it's reasonable to check in. Similarly, if the recruiter or hiring manager gave you a timeline for a decision, and that timeline has elapsed, a follow-up is warranted.
- You haven't heard back after an interview: Interviews require a significant investment of time and energy from both the candidate and the employer. If you've had an interview, especially a later-stage interview, and haven't heard anything within the expected timeframe, it's perfectly acceptable to follow up. It shows that you're still interested in the position and value the time you invested in the process.
- The job posting is still active: Sometimes, job postings remain online even after the position has been filled. This can be misleading and frustrating for job seekers. If you see a job you applied for still listed on the company's website or a job board, it's a good idea to reach out and confirm its status.
- You have another offer: If you've received another job offer, it can expedite the decision-making process for other companies you've interviewed with. It's perfectly acceptable to inform them of your offer and inquire about their timeline. This gives them the opportunity to make a decision if they're interested in hiring you.
- Peace of mind: Let's face it, the job search process can be stressful. Following up can sometimes provide peace of mind, even if the news isn't what you were hoping for. Knowing the status of your application, one way or another, allows you to move forward and focus your energy on other opportunities.
When is the Right Time to Ask?
Timing is crucial when you're following up on a job application. You want to strike a balance between being proactive and being a pest. Here's a general guideline for when to reach out:
- After Applying: Generally, wait one to two weeks after submitting your application before following up. This gives the hiring manager time to review applications. However, if the job posting explicitly states a closing date or application deadline, wait until after that date has passed.
- After an Interview: The appropriate follow-up timeframe after an interview depends on what was discussed during the interview. If the interviewer gave you a specific date by which they expect to make a decision, wait until after that date. If no timeline was provided, it's generally acceptable to follow up within one week for a first-round interview and up to two weeks for a later-stage interview. Always send a thank-you note within 24 hours of the interview – this is separate from your follow-up inquiry about the job status.
- If the Job Posting is Still Active: If you see the job posted online weeks after you applied, it's reasonable to check in. However, consider the possibility that the company is still accepting applications or is re-posting the position for a different reason. Frame your inquiry politely and inquire if the position is still open and under consideration.
- When You Have Another Offer: If you have a competing job offer, it's appropriate to reach out sooner rather than later. Explain your situation and politely inquire about the timeline for their decision. This allows them to expedite the process if they are interested in hiring you.
Remember, these are just guidelines. Consider the specific circumstances of each situation and use your best judgment. If you're unsure, it's generally better to err on the side of waiting a little longer rather than following up too soon.
How to Ask If a Job Is Still Open: Crafting the Perfect Email
Now, let's get to the heart of the matter: how to ask if a job is still open in a way that is professional, polite, and effective. The most common method for following up is via email. Here's a step-by-step guide to crafting the perfect email:
- Subject Line: The subject line is the first thing the recipient will see, so it's important to make it clear and concise. Avoid generic subject lines like "Following Up" or "Checking In." Instead, use something specific that references the position you applied for. Some examples include:
- "Following Up on [Job Title] Application"
- "Inquiry Regarding [Job Title] Position"
- "[Your Name] - Following Up on [Job Title] Interview"
- Greeting: Use a professional greeting such as "Dear Mr./Ms./Mx. [Last Name]," or if you're unsure of the person's name or title, "Dear Hiring Manager," or "Dear [Department] Team." If you've interacted with the person before, you can use their first name, but only if you've established a more informal rapport. Avoid overly casual greetings like "Hey" or "Hi."
- Express Your Continued Interest: Start your email by reiterating your interest in the position. This reminds the hiring manager why you're reaching out and reinforces your enthusiasm for the opportunity. You can say something like:
- "I am writing to follow up on my application for the [Job Title] position, which I submitted on [Date]. I remain very interested in this opportunity and believe my skills and experience align well with the requirements outlined in the job description."
- "I am following up regarding the [Job Title] position that I interviewed for on [Date]. I enjoyed learning more about [Company Name] and the role, and I am very interested in the opportunity."
- Inquire About the Timeline: This is the core of your email – the part where you ask if a job is still open. Be polite and respectful in your inquiry. Avoid demanding language or accusatory tones. Here are some examples of how to phrase your question:
- "I understand that you are likely reviewing many applications, and I wanted to check in on the status of my application. Could you provide an update on the hiring timeline for this position?"
- "I was wondering if there have been any updates on the [Job Title] position since my interview on [Date]. I am eager to learn more about the next steps in the process."
- "I am curious if this position is still open and under consideration. Any information you can provide would be greatly appreciated."
- Highlight Your Value (Optional): If you have any new achievements or experiences that are relevant to the position, you can briefly mention them in your follow-up email. This can help reinforce your candidacy and remind the hiring manager of your qualifications. However, keep this section concise and avoid repeating information that is already in your resume or cover letter. For example:
- "Since my application, I have [briefly describe a relevant accomplishment or experience]. I believe this further enhances my qualifications for the [Job Title] position."
- Thank You and Closing: Express your gratitude for their time and consideration. This demonstrates professionalism and respect. Use a professional closing such as "Sincerely," "Best regards," or "Thank you for your time and consideration." and include your full name.
- Proofread Carefully: Before sending your email, proofread it carefully for any typos or grammatical errors. A well-written email reflects positively on your attention to detail. Consider using a grammar checker tool or asking a friend to review your email before you send it.
Example Email:
Subject: Following Up on Marketing Manager Application
Dear Mr. Smith,
I am writing to follow up on my application for the Marketing Manager position, which I submitted on June 15, 2023. I remain very interested in this opportunity and believe my skills and experience in digital marketing and campaign management align well with the requirements outlined in the job description.
I understand that you are likely reviewing many applications, and I wanted to check in on the status of my application. Could you provide an update on the hiring timeline for this position?
Since my application, I have successfully launched a new social media campaign that resulted in a 20% increase in website traffic. I believe this further enhances my qualifications for the Marketing Manager position.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
Jane Doe
What Not to Do When Asking If a Job Is Still Open
While following up is important, it's equally important to avoid certain behaviors that can hurt your chances of getting the job. Here are some things you should NOT do when asking if a job is still open:
- Don't Be Impatient: Avoid following up too soon or repeatedly. Give the hiring manager sufficient time to review applications and conduct interviews.
- Don't Be Demanding: Use polite and respectful language. Avoid demanding updates or setting deadlines.
- Don't Be Pushy: Don't bombard the hiring manager with emails or phone calls. One follow-up email is usually sufficient.
- Don't Be Negative: Even if you're feeling frustrated, avoid expressing negativity or complaining about the hiring process.
- Don't Be Generic: Tailor your follow-up email to the specific position and company. Avoid using generic templates that don't show your genuine interest.
- Don't Be Entitled: Remember that you are not entitled to a response or an interview. Be grateful for their time and consideration.
- Don't Give Up: If you don't hear back after your follow-up email, don't give up hope entirely. The hiring process can be lengthy, and sometimes decisions are delayed. However, it's also important to continue your job search and explore other opportunities.
Alternative Ways to Follow Up
While email is the most common method for following up, there are other options you can consider, depending on the company culture and your previous interactions with the hiring team:
- Phone Call: A phone call can be a good option if you've already established a rapport with the hiring manager or if the job posting specifically requests phone inquiries. However, be mindful of their time and be prepared to leave a voicemail if they don't answer.
- LinkedIn: LinkedIn can be a valuable tool for connecting with recruiters and hiring managers. You can send a personalized message through LinkedIn, but keep it brief and professional. Avoid sending connection requests solely for the purpose of following up on a job application.
- Networking: If you have a contact at the company, you can reach out to them for insights into the hiring process. However, avoid putting them in an awkward position by asking them to directly advocate for you.
Managing Your Expectations
It's important to manage your expectations when following up on a job application. Not every follow-up will result in a positive response. You might not hear back at all, or you might receive a polite rejection. It's crucial to be prepared for all possibilities and to not take a lack of response personally. The job search process can be competitive, and there are many factors that influence hiring decisions.
Focus on what you can control:
- Craft a strong application: Tailor your resume and cover letter to each specific job.
- Prepare for interviews: Practice your interviewing skills and research the company.
- Follow up professionally: Send a polite and effective follow-up email.
- Stay positive: Maintain a positive attitude and don't get discouraged by setbacks.
- Keep searching: Continue your job search and explore other opportunities.
By following these tips, you can ask if a job is still open in a way that is professional, effective, and respectful. Remember that following up is a valuable part of the job search process, but it's just one piece of the puzzle. Focus on presenting yourself as a strong candidate and staying persistent in your efforts, and you'll increase your chances of landing your dream job.
In conclusion, asking if a job is still open is a perfectly acceptable and often necessary step in the job search process. By understanding when and how to follow up, you can demonstrate your continued interest in the position without appearing pushy or impatient. Craft your emails carefully, use professional language, and always be respectful of the hiring manager's time. Remember to manage your expectations and continue your job search even after following up. With persistence and a proactive approach, you can navigate the job market effectively and increase your chances of success. Good luck, guys!