Download & Install Microsoft Excel: 4 Simple Methods

Sep 4, 2025 by Omar Yusuf 53 views

4 Simple Ways to Download and Install Microsoft Excel

Hey guys! Are you looking to get your hands on Microsoft Excel? Well, you've come to the right place! Excel is an indispensable tool for anyone working with data, whether you're a student, a professional, or just someone who loves to keep things organized. In this guide, we'll walk you through four simple ways to download and install this powerful software. Let's dive in!

1. Downloading and Installing Excel with Microsoft 365 Subscription

The most common way to get Microsoft Excel is through a Microsoft 365 subscription. This subscription offers a suite of applications, including Word, PowerPoint, and, of course, Excel. It's a fantastic option if you need more than just Excel, as it provides access to a range of tools that can boost your productivity. Let's break down how to get started with this method.

What is Microsoft 365?

So, what exactly is Microsoft 365? Think of it as a comprehensive package of Microsoft's most popular productivity apps, delivered as a subscription service. Instead of buying a one-time license for a single version of Excel, you pay a recurring fee (monthly or annually) to access the latest versions of Excel, Word, PowerPoint, Outlook, and other applications. This ensures you're always using the most up-to-date features and security enhancements. Plus, Microsoft 365 often includes cloud storage via OneDrive and other perks, making it a really valuable deal for many users.

Steps to Download and Install

Okay, let's get into the nitty-gritty of downloading and installing Excel with a Microsoft 365 subscription. Here’s a step-by-step guide to make the process super smooth:

Head to the Microsoft 365 Website: First things first, open your web browser and go to the official Microsoft 365 website. You can simply search "Microsoft 365" on your favorite search engine, and it should be the top result.
Sign In: Once you're on the site, look for the "Sign In" button. You'll need to use the Microsoft account associated with your Microsoft 365 subscription. This is the same email and password you used when you purchased the subscription. If you're already signed in, great! If not, enter your credentials and get logged in.
Go to Your Account Dashboard: After signing in, you'll be directed to your Microsoft account dashboard. This is your central hub for managing your subscription, downloads, and other settings. Look for a section related to your Microsoft 365 subscription or apps.
Find the "Install Apps" Option: On your dashboard, you should see an option to "Install Apps" or something similar. This is what you're looking for! Click on this button to proceed.
Choose Your Installation: You'll likely see a couple of options here. You can either choose to install the standard Microsoft 365 apps, which includes Excel, or you might have the option to select specific apps. If you only want Excel, look for a custom installation option. However, for most users, the standard installation is the way to go.
Download the Installer: Once you've chosen your installation type, click the "Install" button. This will download an installer file to your computer. The file size can be quite large, so make sure you have a stable internet connection.
Run the Installer: After the download is complete, locate the installer file (it’s usually in your Downloads folder). Double-click the file to run it. You might be prompted to allow the app to make changes to your device – click "Yes" to continue.
Follow the On-Screen Instructions: The installer will guide you through the rest of the process. It’ll likely involve accepting the license agreement and choosing an installation location. Just follow the on-screen prompts, and you’ll be fine.
Wait for Installation to Complete: The installation process can take some time, depending on your internet speed and computer specs. Grab a coffee, maybe watch a quick video, and let the installer do its thing.
Launch Excel: Once the installation is finished, you should see Excel listed in your Start Menu (Windows) or Applications folder (Mac). Click on it to launch the program. The first time you open Excel, you might be asked to activate your subscription by signing in again. Just use your Microsoft account credentials, and you're all set!

Benefits of Using Microsoft 365

There are some compelling benefits of opting for a Microsoft 365 subscription for Excel. Firstly, you always have the latest version of Excel with all the newest features and updates. This means you're not stuck with an outdated version, and you benefit from ongoing improvements and security patches. Secondly, a Microsoft 365 subscription typically includes access to other useful applications like Word, PowerPoint, and Outlook, making it a great value package. Thirdly, many subscriptions include cloud storage through OneDrive, which allows you to easily access and share your files across devices.

So, if you're looking for a comprehensive and up-to-date solution, a Microsoft 365 subscription is definitely worth considering.

2. Purchasing Excel as a Standalone Application

If you don't need the full suite of applications that come with Microsoft 365, you can also purchase Excel as a standalone application. This means you pay a one-time fee for a specific version of Excel, and you can use it indefinitely. It's a great option for those who only need Excel and prefer a one-time purchase over a subscription.

Understanding Standalone Excel

Standalone Excel, often referred to as a perpetual license, is a version of Excel that you purchase outright. Unlike Microsoft 365, which requires a recurring subscription, you pay a single, upfront fee for a specific version of Excel (e.g., Excel 2021). This means you own the software and can use it for as long as you like, without any additional payments. However, it's important to note that you won't receive automatic updates to newer versions. If you want the latest features, you'll need to purchase a new standalone version when it's released.

Steps to Purchase, Download, and Install

Ready to buy and install Excel as a standalone application? Here’s a step-by-step guide to make the process straightforward:

Visit the Microsoft Store: Start by opening your web browser and heading to the Microsoft Store. You can find it by searching "Microsoft Store" on your favorite search engine.
Search for Excel: Once you're on the Microsoft Store website, use the search bar to look for "Excel." You'll see various options, including Microsoft 365 subscriptions and standalone versions of Excel.
Choose the Standalone Version: Make sure you select the standalone version of Excel. It will typically be labeled as "Excel 2021" or a similar version number. Double-check the product description to ensure it's a one-time purchase and not a subscription.
Add to Cart and Purchase: Click on the standalone Excel product, and you'll be taken to a page with more details. If it's the right one, click the "Add to Cart" button. Then, proceed to your cart and follow the checkout process. You'll need to sign in with your Microsoft account or create one if you don't have one.
Complete the Purchase: Enter your payment information and complete the purchase. Once the transaction is processed, you'll receive a confirmation email with instructions on how to download and install Excel.
Download the Installer: In your confirmation email or on the order confirmation page, you should find a link to download the Excel installer. Click the link to start the download. The file size can be quite large, so ensure you have a stable internet connection.
Run the Installer: After the download is complete, locate the installer file (usually in your Downloads folder). Double-click the file to run it. You might be prompted to allow the app to make changes to your device – click "Yes" to continue.
Follow the On-Screen Instructions: The installer will guide you through the rest of the process. It'll likely involve accepting the license agreement and choosing an installation location. Just follow the prompts, and you'll be fine.
Enter Your Product Key: During the installation process, you'll be prompted to enter your product key. This key is usually provided in your confirmation email or on the order confirmation page. Enter the key carefully to activate your Excel license.
Wait for Installation to Complete: The installation process can take some time, depending on your internet speed and computer specs. Let the installer do its thing.
Launch Excel: Once the installation is finished, you should see Excel listed in your Start Menu (Windows) or Applications folder (Mac). Click on it to launch the program. Excel should be activated and ready to use.

Benefits and Drawbacks

The key benefit of purchasing standalone Excel is that you own the software outright. You pay once, and you can use it for as long as you like. This can be more cost-effective in the long run if you don't need the other applications included in Microsoft 365 and prefer not to pay a recurring subscription fee.

However, there are also drawbacks. You won't receive automatic updates to newer versions, so you'll miss out on new features and improvements. If you want the latest version, you'll need to purchase it separately. Additionally, standalone Excel typically doesn't include cloud storage or other benefits that come with a Microsoft 365 subscription.

If you value long-term ownership and only need Excel, a standalone purchase can be a good choice. But if you want the latest features and a suite of applications, Microsoft 365 might be a better fit.

3. Using Excel Online (Free Version)

Did you know that you can use Excel completely free through your web browser? Microsoft offers a free online version of Excel, called Excel Online, which is a fantastic option for basic spreadsheet tasks. It’s perfect for those who need Excel occasionally or want to try it out before committing to a paid version. Let’s explore how to use this free version.

What is Excel Online?

Excel Online is the web-based version of Microsoft Excel. It allows you to create, edit, and share spreadsheets directly in your web browser without needing to install any software. It’s part of the Microsoft Office Online suite, which also includes free versions of Word, PowerPoint, and other Office applications. Excel Online is a great alternative for users who need basic spreadsheet functionality and don't want to pay for a subscription or standalone license.

How to Access and Use Excel Online

Getting started with Excel Online is super easy. Here’s a step-by-step guide:

Open Your Web Browser: First, open your favorite web browser. Excel Online works well with most modern browsers, such as Chrome, Firefox, Safari, and Edge.
Go to the Microsoft Office Website: Navigate to the official Microsoft Office website. You can find it by searching "Microsoft Office Online" or "Excel Online" on your preferred search engine.
Sign In or Create a Microsoft Account: Once you're on the Office website, you'll need to sign in with a Microsoft account. If you already have one (e.g., a Hotmail, Outlook, or Xbox account), use those credentials. If not, you can create a free Microsoft account by clicking the "Sign up for free" link and following the instructions.
Access Excel Online: After signing in, you'll be taken to the Office Online dashboard. Here, you'll see various Office applications, including Excel. Click on the Excel icon to open Excel Online.
Start Creating or Open a Spreadsheet: Once Excel Online opens, you'll have several options. You can create a new blank workbook, choose from a variety of templates, or upload an existing Excel file from your computer or OneDrive. Select the option that best suits your needs.
Use Excel Online: Now you're in the Excel Online interface, which looks similar to the desktop version of Excel. You can use the ribbon at the top to access various features and tools. Start entering data, creating formulas, and formatting your spreadsheet just like you would in the desktop version.
Save Your Work: Excel Online automatically saves your work to OneDrive, Microsoft's cloud storage service. This means your spreadsheets are always backed up and accessible from any device with an internet connection. You can also download a copy of your spreadsheet to your computer if you prefer.

Limitations and Benefits

While Excel Online is a fantastic free option, it's essential to be aware of its limitations. Excel Online offers a reduced set of features compared to the desktop version. Some advanced functions and tools may not be available. Additionally, Excel Online requires a stable internet connection to use, as it runs entirely in your web browser. If you lose your internet connection, you won't be able to access or edit your spreadsheets until you're back online.

Despite these limitations, Excel Online has numerous benefits. It's free to use, making it an excellent option for users on a budget. It’s also incredibly convenient, as you can access your spreadsheets from any device with a web browser and internet connection. Plus, the automatic saving to OneDrive ensures your data is safe and accessible.

If you need basic spreadsheet functionality and don't want to pay for Excel, Excel Online is a fantastic choice. It’s also a great way to get familiar with Excel before deciding whether to purchase a subscription or standalone version.

4. Exploring Excel Mobile Apps

For those who are always on the go, Excel also offers mobile apps for both iOS and Android devices. These apps allow you to create, view, and edit spreadsheets on your smartphone or tablet, making it easy to work with your data wherever you are. Let’s take a look at how to download and use the Excel mobile apps.

Overview of Excel Mobile Apps

The Excel mobile apps are designed to provide a streamlined and touch-friendly experience for working with spreadsheets on mobile devices. They offer many of the same features as the desktop version of Excel, including the ability to enter data, create formulas, format cells, and view charts. The mobile apps are perfect for quick edits, reviewing data, or collaborating with others on the fly.

Steps to Download and Install

Getting Excel on your mobile device is a breeze. Here’s a step-by-step guide:

Open Your App Store: On your iOS device (iPhone or iPad), open the App Store. On your Android device, open the Google Play Store.
Search for "Microsoft Excel": Use the search bar at the top of the app store to search for "Microsoft Excel."
Find the Official App: Look for the official Microsoft Excel app. It should be listed as "Microsoft Excel" and have the Microsoft logo as its icon.
Download the App: Tap the "Get" (iOS) or "Install" (Android) button to download the app. The download size can vary, so make sure you have a stable internet connection.
Install the App: Once the download is complete, the app will automatically install on your device. You might be prompted to enter your device passcode or use biometric authentication (e.g., Touch ID or Face ID) to authorize the installation.
Open Excel: After the installation is finished, you should see the Excel icon on your home screen or in your app drawer. Tap the icon to open the app.
Sign In or Create a Microsoft Account: The first time you open the Excel mobile app, you'll be prompted to sign in with a Microsoft account. If you already have one, use those credentials. If not, you can create a free Microsoft account by tapping the "Sign up for free" link and following the instructions.
Start Using Excel: Once you're signed in, you can start creating new spreadsheets, opening existing files from OneDrive or your device, or exploring the app's features.

Features and Limitations

The Excel mobile apps offer a wide range of features, including:

Data Entry and Editing: Easily enter and edit data in cells, rows, and columns.
Formulas and Functions: Use Excel's powerful formulas and functions to perform calculations and analyze data.
Formatting: Format cells, text, and numbers to make your spreadsheets visually appealing.
Charts and Graphs: Create charts and graphs to visualize your data.
Collaboration: Share spreadsheets with others and collaborate in real-time.
OneDrive Integration: Access and save your spreadsheets to OneDrive for seamless access across devices.

However, like Excel Online, the mobile apps do have some limitations compared to the desktop version. Some advanced features and tools may not be available. The smaller screen size of mobile devices can also make it more challenging to work with complex spreadsheets.

Despite these limitations, the Excel mobile apps are incredibly useful for working with spreadsheets on the go. They’re a great option for quick edits, reviewing data, or collaborating with others when you're away from your computer.

Conclusion

So there you have it, guys! Four simple ways to download and install Microsoft Excel. Whether you opt for a Microsoft 365 subscription, purchase a standalone version, use Excel Online, or download the mobile apps, there's an option to suit your needs and budget. Excel is a powerful tool that can help you stay organized and work with data effectively, so pick the method that works best for you and get started today! Happy spreadsheeting!